Mastiff Mail
Mastiff Mail turns every email into action. Leads auto-convert to jobs, supplier invoices update your parts inventory, cold leads get flagged before you lose them, and every dollar is tracked from inbox to invoice.
Mastiff Free · $0 forever · No credit card
The problem
Google Workspace is great general-purpose email. It just doesn't know anything about your business.
Without Mastiff
With Mastiff
Try it
Every message classified, matched to its customer and job, and turned into the next action — click a thread.
Maria G. <maria@solaristx.com>
Hi — y'all mulched our front ten in March and it looks like a park. There's another 12 acres behind the barn going the same way, mostly cedar. What would that run us, and how soon could you get a machine out?
Smart Inbox
One click — no copy-pasting into a second system.
How it works
AI extracts the property, service, and contact info. One click creates a job and pre-fills a quote.
AI parses line items — teeth, filters, fluids, quantity, price. Confirm with one click, auto-added to inventory.
Cold lead detection flags stale opportunities ranked by value and drafts a follow-up so you never lose a high-value lead to silence.
See which channels bring revenue, conversion rates at each stage, and how fast you close — all from the inbox.
Capabilities
Every incoming email is automatically classified as a new lead, existing customer, vendor, or noise. No rules to set up. It just works.
Emails automatically link to the right job and customer profile. Open an email, see the full history. No digging through threads.
One inbox your whole team sees. Emails get assigned so nothing falls through. See who's handling what, who's replying, and what's unassigned.
When a parts order hits your inbox, AI parses the line items and adds them to inventory with one click. Brand, SKU, quantity, cost, all extracted.
If a lead goes quiet, it gets flagged with a pre-drafted follow-up. High-value leads get flagged faster. A dedicated Cold Leads view shows every stale opportunity ranked by value.
Track every lead from first email to paid invoice. See which channels bring money, conversion rates at each step, and how fast you close.
Your teeth supplier, your dealer, your fuel card statement. Supplier emails auto-separate from customer conversations so you never dig through promo emails to find a landowner's reply.
Use your own domain (crew@yourcompany.com) or get a free hosted address. Professional email that matches your brand.
Attached to your existing Gmail or Outlook address? Connect it with an app password and Mastiff sends and receives through your own mailbox instead — same AI triage, same job linking, and your inbox history mirrors in. Run hosted Mastiff Mail or your own mailbox, whichever fits.
Files that come in arrive as thumbnails you can save straight onto the matching job. Send attachments from the composer too — up to 10MB per file and 25MB per message.
Schedule a message to go out later and cancel it any time before it sends. Set your quiet-hours window and every automated send waits for morning — anything you send by hand always goes through.
Replies get drafted, threads get summarized, customer context surfaces automatically. Intelligence built into every interaction, no prompts needed.
FAQ
Mastiff Mail is Mastiff's built-in email system designed for land clearing outfits. It combines a shared team inbox with AI-powered features like auto-tagging, job linking, and draft replies so your entire team can manage customer communication from one place without switching between apps.
Yes, Mastiff Mail uses AI to automatically classify every incoming email as a new lead, existing customer, supplier, or noise. It also links emails to the correct job and customer profile automatically, so you always have full context without digging through threads.
Yes, Mastiff Mail supports custom domain setup so you can send and receive from your own business email address like info@yourcompany.com. Your customers see your brand, not Mastiff, keeping your communication professional and consistent.
Yes. Connect your existing mailbox with an app password (IMAP/SMTP) and Mastiff sends and receives through it — automated customer emails, replies from the inbox, and AI triage all run on your own address, and your inbox history syncs in so threads keep their context. An account runs either hosted Mastiff Mail or its own mailbox, and you can switch modes any time.
Mastiff Mail includes a shared inbox that your whole team can access. Emails get assigned to team members so nothing falls through the cracks. You can see who is handling what, who is replying, and which messages are still unassigned at a glance.
Yes. The composer sends attachments up to 10MB per file and 25MB per message, and files that come in arrive as thumbnails you can save onto the matching job. You can schedule a message to send later and cancel it before it goes. If you set quiet hours, automated emails hold until the window closes, while anything you send by hand goes out immediately.
Paid plans include a shared team inbox; higher tiers raise the mailbox ceiling. Start on Free with directory leads, then attach a card to try Mastiff Mail for 7 days.
1 active job + 1 active quote free forever