Estimates
Build branded, itemized quotes with acreage, density, mobilization, and tax, then send a public link the customer approves with one tap. When they say yes, convert the quote to a job in a single click — customer, property, and service carry straight over.
Mastiff Free · $0 forever · No credit card
The problem
Slow, inconsistent quotes let customers cool off — and calling heavy cedar "medium brush" from the truck window turns a three-day job into a five-day loss.
Without Mastiff
With Mastiff
How it works
Pick a customer and property, set the acreage and density class, add mobilization and any add-on line items, set the tax zone and deposit. Or apply a saved template to pre-fill everything.
Mark it Sent and Mastiff generates a public quote link. Email or text it. The customer reviews itemized pricing and taps Approve Quote — no account needed.
Once approved, click Create Job. Customer, property, service, and title carry over into a new JOB record that stays linked to the original quote.
From the new job, head straight to scheduling, the site walkthrough, and the plan approval flow. The quote lives in the job's Quotes & Invoices tab forever.
Capabilities
Add clearing lines (service, acres, rate) and flat lines (mobilization, haul-off, add-ons) with running subtotal, tax, and total. Each quote is a branded price sheet numbered SO-00001.
Price the trade's own formula: acres × vegetation density (light, medium, heavy) × intensity. Sharp operators think in crew-days — the calculator turns your day rate and acres-per-day into a number you can stand behind.
Get a suggested line-item set and a historical price range (min, max, avg) drawn from your completed jobs. Price by service, density class, and acreage — anchored to what jobs like this actually took.
Build up to three tiers on one quote in parallel estimator tabs — mulch-only, mulch plus stump grinding, the full package. The customer compares them as cards on the public page and taps the one they want — and the PDF matches the tier they picked.
Talk the walk-through into your phone and Mastiff reads the recording into a quote draft — acres, density class, up to four zones, intensity, terrain, access, and site notes. You review the transcript, fix anything misheard, and apply it; mulching-family work prices from your density rate card, while stump, tree, and dirt scopes land as scope notes priced by your own hands.
A booking request with property photos arrives with the AI ballpark already recorded. In Mastiff Mail, the Draft Quote button reads an inquiry into a tiered draft. Both arrive as drafts you review before anything sends.
Switch on automated nudges and a quiet quote gets a follow-up at 24 hours if it's still unviewed, or 72 hours if it was viewed but not approved — with a Viewed chip showing when the customer opened it. Off by default, and a win-back option can re-engage cold or expired quotes at 30 and 60 days.
Mark a quote Sent and share its public link. The customer opens it, reviews the itemized table, and taps Approve Quote. The approval is timestamped — no login required.
Build templates for common jobs like "Forestry Mulching — Medium Density" or "Cedar Clearing — 10 Acres" once, then apply them to pre-fill all line items in a single click.
Keep a catalog of flat-priced sellable items — mobilization fee, stump grinding add-on, brush pile haul-off — with name, SKU, category, and unit price. Pick one in the quote builder and it lands as a line item, snapshotted so later price changes never rewrite an old quote.
Set the tax zone per quote, with tax-exempt customers — ag exemptions included — handled automatically. Toggle a deposit and set the percentage to collect upfront.
FAQ
A Mastiff quote is a branded, itemized price sheet with clearing work, mobilization, subtotal, tax, and a total. You build it from the Billing area, a customer record, or a job, then mark it Sent to generate a public link. The customer reviews the line items and taps Approve Quote — no login required. Each quote gets a unique number like SO-00001.
Yes. When you mark a quote as Sent, Mastiff generates a private public link you can email or text. The customer opens it, reviews the itemized pricing, and clicks Approve Quote. The approval is timestamped, and staff can also mark a quote approved manually if they have verbal sign-off.
No. Once a quote is approved, one click on Create Job carries over the customer, property, service, and title into a new job record. The quote and job stay permanently linked, so you can always trace a job back to the price the customer approved.
Yes. Dictate the site walk on your phone and Mastiff transcribes it and reads it into a quote draft — acreage, density class, up to four zones, intensity, terrain, access, and notes. You review and correct the transcript before anything applies, and the recording itself is never stored. Mulching-family services price from your density rate card; stump grinding, tree work, and excavation are captured as scope and leave the price in your hands.
Mastiff's AI Price Suggestion panel returns a suggested set of line items and a historical price range based on service, density class, and acreage, informed by your completed jobs. You can apply the suggestions to the quote or use them as a sanity check — a guardrail against pricing heavy cedar like light brush.
Yes. A quote can carry up to three tiers, built in parallel estimator tabs with their own line items — say mulch-only, mulch plus stump grinding, and the full package. The public quote page shows the tiers as cards the customer compares and selects, and the PDF reflects the tier they choose — the honest way to present options without guessing which one they'll want.
If you opt in. Quote follow-ups are off by default; turn them on and a quote that goes unviewed for 24 hours, or sits viewed-but-unapproved for 72 hours, gets an automated nudge, with a Viewed chip marking when the customer opened it. A separate win-back option re-engages quotes that went cold or expired at 30 and 60 days — honest reminders, never a fake discount.
Yes. The price book is a catalog of flat-priced sellable items — name, SKU, category, and unit price — managed under Money → Pricing. In the quote builder, pick a price book item like your mobilization fee and it drops in as a line item with the price snapshotted, so editing the catalog later never rewrites a quote you already sent.
Mastiff Free includes one active quote and one active job with no card or time limit. When you need more capacity, attach a card and try a paid plan for 7 days.
1 active job + 1 active quote free forever